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Beginning of message |
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Function: |
To indicate the type and function of a message and to transmit the identifying number. |
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* |
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Document/message name |
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R |
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Document name code |
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* |
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Invoice type |
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Indication of the invoice type |
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380 |
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Commercial invoice |
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325 |
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Proforma invoice |
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381 |
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Credit note - goods and services |
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389 |
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Self-billed invoice |
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261 |
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Self billed credit note |
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One of the possible invoice types is mandatory. |
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380 commercial invoice: Document/message claiming payment for goods or services supplied under conditions agreed between seller and buyer. |
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381 credit note - goods and services: Document/message for providing credit information to the relevant party. |
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389 self-billed invoice: An invoice, the invoicee is producing instead of the seller. |
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261 self-billed credit note: A document which indicates that the customer is claiming credit in a self billing environment. |
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325 proforma invoice: Document/message serving as a preliminary invoice, containing - on the whole - the same information as the final invoice, but not actually claiming payment. |
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Code list identification code |
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N |
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Code list responsible agency code |
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N |
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Document name |
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N |
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Additional document qualification, agreed on bilateral basis. Used to specify the invoice e.g. repair services invoice, replacement parts or fruits/vegetables. |
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Document/message identification |
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Document identifier |
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Invoice number |
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A number which identifies the invoice. It is generated by the issuer of the invoice and is a sequential number. |
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This number is assigned by the sender of the message The recipient of the message quotes the invoice number on payment and/or in the payment specification The invoice number can then be used to match the payments and the outstanding invoices. Consequently it is recommended that the invoice number is assigned a sufficiently unique number which is, for example, unique for a period of 1 year. |
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Message function code |
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* |
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Message function |
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Indication of the function of the invoice, e.g. Original, Duplicate etc. |
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7 |
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Duplicate |
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9 |
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Original |
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43 |
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Additional transmission |
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Duplicate can be used to retransmit a complete interchange to the same partner on request of the receiver. Only date and time can be different from the original file. The use of this code and the handling of additional documents must be mutually agreed between the partners. |
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Original - An indication to the receiver that this invoice is an original invoice, i.e., not a replacement or duplicate. |
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Message already transmitted via another communication channel. This transmission is to provide electronically processable data only. |
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Response type code |
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N |
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Segment status by country: |
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M |
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