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Comments/Dependency Notes |
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Allowance/charge: VAT rate |
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O |
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This entity is used to show to which tax rate the allowances and charges are allocated. |
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R |
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Total amount due including taxes. Used on summary level. |
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R |
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The GLN which identifies the buyer. |
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Identification data have to be registred in advance in the systems and are to be used for control and checking of the invoice exchanged. |
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Buyer’s VAT registration number |
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D |
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Unique number attributed by the competent fiscal authority to identify the buyer for all VAT related matters. |
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The VAT registration number must be specified for intra-community deliveries. It must be mentioned unedited and begins with country prefix. |
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D |
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The GLN which identifies the consignee. The consignee is the party, different from the buyer, who approves receipt of goods. |
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Only used if the consignee is different from the buyer. |
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D |
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Price valid for a period based on an agreement |
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Only one of "Net price/price per unit, 'Current price, contracted', 'Current Price , discounted', contract price and discount price can be used per item" |
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Current price, contracted |
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D |
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Price at time of transaction for agreed prices, but subject to change during contract period. |
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Only one of 'Net price/Price per unit', 'Current price, contracted', 'Current price, discounted','Contract Price' and 'Discount price' can be used per item. |
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Current price, discounted |
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D |
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Price at time of transaction for discounted prices, but subject to future change. Net unit price for one or more package(s) according to the supplier’s price list or catalog with discount applied. |
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D |
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The quantity of articles or services which has been delivered to the delivery party. |
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It is only used if the invoice item is a variable quantity. |
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Delivery date/time, actual |
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D |
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Date/time on which the ordered goods or services were delivered or completed. This date is not applicable to a corrected invoice. |
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D |
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The GLN which identifies the delivery party. The delivery party is the party where the goods were delivered or where the service was completed. |
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If different from the buyer and/or the consignee. GLN is required if delivery is made to an ordinary address other than the address of the buyer. Identification data have to be registred in advance in the systems and are to be used for control and checking of the invoice exchanged. |
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D |
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Date at which the goods left (or are planned to leave) the supplier (or shipper). |
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Mandatory in an commercial invoice |
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D |
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If as a result of a specific sales agreement/contract/catalogue, item allowances and charges are included in the unit price. Reference must be made to the agreement and the allowances and charges cannot be stated for information purposes. |
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Price as a result of a specific sales agreement, item allowances and charges are included in the discount price. Only one of 'Net price/Price per unit', 'Current price, contracted', 'Current Price , discounted', 'Contract Price' and 'Discount price' can be used per item. |
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Identification of allowance or charge (coded) |
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D |
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Coded description of the allowance or charge. |
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D |
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The currency unit in which the prices and amounts in the invoice message are expressed. |
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Used if the currency is different from swedish crowns. |
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Indication of the currency code according to ISO 4217 three alpha code (see code list of DE 6345).
Example: |
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R |
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Date when the invoice is issued within the invoicing system. |
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D |
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The GLN which identifies the party who issued the invoice. Only used if the invoice issuer is another party than the supplier. |
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D |
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The trade Item Identification of the goods or service being invoiced. |
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Format n..14 (GTIN-8; GTIN-13; GTIN-14)
GTIN - this is the number of the article being invoiced.
The GTIN is used to identify the goods or service. |
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R |
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Line item identifier. Application generated number of the line items within the invoice, unique within one invoice. |
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Application generated number of the item lines within the invoice. |
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R |
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A number which identifies the invoice. It is generated by the issuer of the invoice and is a sequential number. |
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This number is assigned by the sender of the message The recipient of the message quotes the invoice number on payment and/or in the payment specification The invoice number can then be used to match the payments and the outstanding invoices. Consequently it is recommended that the invoice number is assigned a sufficiently unique number which is, for example, unique for a period of 1 year. |
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D |
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The GLN which identifies the party to whom the invoice is sent and who processes the invoice on behalf of the buyer. Addressee and buyer belongs to the same legal person. |
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Used if the invoice is addressed to an other address within the company than what is specified as the buyer and it's GLN. Addressee and buyer belongs to the same legal person. Only used if recipient is different from the buyer. |
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R |
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Indication of the invoice type |
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The use of EDI requires an agreement where the trading parties have defined the standards and other rules that are to govern their exchange of invoices. In the preparation process information describing the parties, delivery addresses, products and prices have been agreed and exchanged between the systems of the trading partners. Party information and products/price lists can provide both code and equivalent descriptive text, whereas frequent transactions like call-offs/order, order response and invoice mainly contain code. Because of the framework agreement and registrations made in the parties’ systems during the performance of the business process, the contents of an invoice is available to both parties already before the document is actually exchanged. Still, in practice, the transmission of the Invoice adds value as an instrument for trade process control. In a even more matured system environment self-billing is used.
380 commercial invoice: Document/message claiming payment for goods or services supplied under conditions agreed between seller and buyer.
381 credit note - goods and services: Document/message for providing credit information to the relevant party. |
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R |
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The quantity of articles or services being invoiced. |
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This is the quantity which is actually part of calculation quantity x price = line item amount. |
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D |
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The GLN which identifies the invoicee. |
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Only used if an other company than the buyer is responsible for the payment. Invoicee and buyer belongs in this case not to the same legal person. |
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Invoicing period, end date |
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D |
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End date of the period for which an invoice is issued |
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Invoicing period, start date |
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D |
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Start date of the period for which an invoice is issued |
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Line item net monetary amount |
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R |
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The total line item net monetary amount. |
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Only calculation method allowed in Sweden is invoiced quantity x unit net price. |
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The net amount is calculated as follows: (invoiced quantity x unit gross price) - total line item allowance monetary amount + total line item charge monetary amount OR invoiced quantity x unit net price OR invoiced quantity x unit net price/unit price basis quantity. |
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R |
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Indication of the function of the invoice, e.g. Original, Duplicate etc.
Original - An indication to the receiver that this invoice is an original invoice, i.e., not a replacement or duplicate. |
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Monetary amount of allowance or charge |
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O |
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This entity is used to specify any monetary discounts or charges. |
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Other Tax amount per category |
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D |
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The total amount of a non VAT tax by rate and tax type. |
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Required when other taxes than VAT must be specified. |
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Other tax rate (Summary level) |
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TAX rate applicable on summary level when other than VAT. |
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D |
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Other type of tax different from VAT; environmental, tobacco, alcohol, etc. |
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Required when other taxes than VAT must be specified. |
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Other taxable amount per category |
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D |
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The total taxable amount of a non VAT tax by rate and tax type. |
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Required when other taxes than VAT must be specified. |
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D |
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The number of the account in the bank giro system. |
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Only used if alternatives is permitted during the period of contract. All numbers must be registered by the payer in advance. |
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D |
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The number of the account in the post giro system. |
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Only used if alternatives is permitted during the period of contract All numbers must be registered by the payer in advance. |
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D |
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The credit party GLN when other than the beneficiary. If different from the supplier and/or invoice issuer. |
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Only used if the payee is an other company than the supplier and/or the invoice issuer. |
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D |
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Latest date on which funds should have reached the account receivable. |
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Required in invoices, denpendant in credit notes. |
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Percentage of allowance or charge |
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This entity is used to specify any percentage discounts or charges. |
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Primary identification in the absence of a GTIN |
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D |
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This entity is only used, if LIN segment does not provide a GTIN. It than must follow the LIN segment immeditaly. In this case LIN segment (mandatory) only provides the line item number. Identification of the article is done in this PIA segment, DE 4347 is filled with "5" for primary identification. |
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Must only be used if the GTIN is not available. |
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D |
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The conversion rate that is applied to the reference currency (Invoice currency) to convert amount into the target currency (VAT currency or payment currency). |
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D |
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The reason for crediting previous invoiced amounts. Business term specified in a credit note. |
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A credit note must always specifiy a reason for crediting. |
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D |
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An agreement reference number. |
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Used if there is more than one sales agreement/contract between business partners during the same period of time. |
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Used if there is more than one contract between business partners during the same period of time. |
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Reference to delivery note number |
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D |
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A delivery note reference number. A delivery note is a paper document which comes with the goods. |
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Reference to despatch advice |
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D |
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The despatch advice reference number. The despatch advice number is generated by the issuer of the despatch advice. The number being refered in the invoice is the despatch advice on which the invoice is based. |
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Reference to invoice line number (line) |
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D |
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An invoice line reference number. The invoice being refered to is a previously sent invoice. |
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Can be excluded for certain types of credit notes. |
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Reference to invoice number (line) |
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D |
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An invoice reference number. The invoice being refered to is a previously sent invoice. |
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It is not a business requirement but a technical requirement only applicable in EANCOM. Can be excluded for certain types of credit notes. |
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Reference to order line number (line) |
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D |
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The order line reference number. It applies at line item level. The order number is assigned by the buyer. |
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Required for invoice when the business scenario includes an order. Can be excluded for certain types of credit notes and business scenarios without orders such as VMI. |
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Reference to order number |
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D |
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Required for invoice when the business scenario includes an order. Can be excluded for certain types of credit notes and business scenarios without orders such as VMI. |
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Reference to order number (line) |
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D |
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The order reference number. It applies at line item level. The order number is assigned by the buyer. |
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Required for invoice when the business scenario includes an order. Can be excluded for certain types of credit notes and business scenarios without orders such as VMI. |
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Reference to previous invoice number |
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D |
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An invoice reference number. The invoice being refered to is a previously sent invoice which is to be corrected or credited. |
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Only used in a credit note to refer to the credited invoice (debited invoice) |
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D |
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A price list reference number. A price list is a list of article information. For each GTIN is article information such as article description, logistical information, price information. |
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It is used when more than one price list is applicable within a period of contract. |
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D |
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Small change rounding down or up amount. |
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Amount by which the payment total (amount due) has been rounded off to the nearest (Swedish) krona. |
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Suppliers bank giro number |
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D |
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The number of the account in the bank giro system. |
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Only used if alternatives is permitted during the period of contract. All numbers must be registered by the payer in advance. |
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Supplier’s accounts receivable reference |
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D |
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A reference to the supplier’s accounts receivable. |
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A reference which the supplier wants returned in a remittance advice or payment transaction (placed in the so-called OCR-field of a bankgiro remittance). |
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R |
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The GLN which identifies the supplier. |
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Identification data have to be registered in advance in the systems and are to be used for control and checking of the invoice exchanged. |
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Supplier’s VAT registration number |
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R |
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Unique number attributed by the competent fiscal authority to identify the supplier for all VAT related matters. |
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The VAT registration number must be specified for intra-community and also in some countries for domestic deliveries. It must be mentioned unedited and begins with country prefix. |
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D |
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The actual tax category for items or services (Other than VAT). |
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Required when other taxes than VAT must be specified. |
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Temporary delivery address |
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D |
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Temporary address in clear text to whom the goods are delivered. |
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Temporary delivery adress, Company/institution |
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Total allowances / charges amount per VAT rate |
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O |
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Total allowances / charges amount per VAT rate |
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Total charges/allowances amount |
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D |
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Total sum of all charges and allowances. Used on summary level. |
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Total duty/tax/fee amount |
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D |
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The total amount of all duty/tax/fee amounts due for the current invoice document. |
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Total of all line item amounts |
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R |
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Total amount of all invoice lines, excluding tax (net price x quantity). Used on summary level. |
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Total of all line items amount per VAT rate |
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D |
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Sum of all line item amounts per VAT rate and category |
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R |
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The total amount which is used to calculate the VAT tax to be paid for the current invoice document. |
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If they are several tax rates in the invoice, the total VAT tax amount is the total of all VAT amounts per rate.
Use in UK: Total taxable amount - excluding payment discount amount |
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D |
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The GLN which identifies the ultimate consignee. |
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VAT amount in VAT currency |
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D |
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The VAT amount in VAT currency |
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Swedish VAT amount is normally swedish currency, but in some case is VAT amount in Euro. |
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VAT amount in the currency specified in 'VAT currency' at invoice header. Used if VAT amount according to national law must be converted to the currency specified in 'VAT currency' at invoice header. |
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D |
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The total amount of VAT per VAT rate and VAT category. |
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VAT category heading section |
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D |
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The actual VAT category for items or services. |
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Examples of categories: 'limited right for deduction', 'excluded from VAT', 'restaurant services', ' papers, books etc' |
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Indication of the VAT Type: Standard Rate, Exempt from tax, Outside scope of tax. |
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D |
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The actual VAT category for items or services. |
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Examples of categories: 'limited right for deduction', 'excluded from VAT', 'restaurant services', ' papers, books etc' |
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Indication of the VAT Type: Standard Rate, Exempt from tax, Outside scope of tax. |
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VAT category summary section |
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D |
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The actual VAT category for items or services. |
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Examples of categories: 'limited right for deduction', 'excluded from VAT', 'restaurant services', ' papers, books etc' |
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D |
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The actual VAT rate for items or services. |
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Used when at least one item in the invoice is subject to VAT. (VAT rate 17,5% is exchanged as '17.5'). |
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The VAT rate is specified in percent. Decimal characters must be used if applicable. |
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VAT Taxable amount per VAT rate and VAT category |
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D |
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Total VAT taxable amount for the given VAT rate and VAT category. |
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Required when there is a basis for tax. Basis for VAT for freight charges (if any) is specified here. |
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Required when basis for VAT. Also the taxable amount for items exempt from VAT must be specified. |
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D |
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VAT currency: Other currency different from the invoice currency in which the VAT amount according to the national law must be invoiced (Not used in Germany). Payment currency: Currency used for payment if different from invoice currency (Used only in Germany). |
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Indication of the currency code according to ISO 4217 three alpha code (see code list of DE 6345).
Example: |
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