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Comments/Dependency Notes |
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This entity is used if there is a legal requirement to indicate the creation date of the invoice from the accounting application system. |
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The GLN which identifies the buyer. |
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Person/Department to contact within the party. |
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Buyer’s article identification |
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Identity assigned to an article by the buyer. |
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Name and address of party in clear text to which merchandise is sold and/or a service provided. |
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Buyer’s VAT registration number |
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Unique number attributed by the competent fiscal authority to identify the buyer for all VAT related matters. |
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The VAT registration number must be specified for intra-community deliveries. It must be mentioned unedited and begins with country prefix. |
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Clear text description of invoiced product or service |
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Description in clear text of the item (goods or service) being invoiced. |
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For information, the EC Directive on invoicing provides for the issue of invoices in any language, but EU taxes administration may, if required for control purposes, ask for them to be translated into national languages. |
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A code indicating that the article being invoiced is a consumer unit. A consumer unit is the package size of a product or products agreed by trading partners as the size sold at the retail point of sale. |
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To specify the value of a control quantity. |
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Date of delivery note reference |
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The date when a delivery note be referred to was issued. |
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Date of despatch advice reference |
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The date when the despatch advice being referred to was issued. |
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The date when the order being referred to was issued. |
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Date of previous invoice reference |
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Date of previous invoice reference. |
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The date when a receiving advice be referred to was issued. |
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The date when a suppliers order be referred to was issued. |
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The quantity of articles or services which has been delivered to the delivery party. |
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Delivery date/time, actual |
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Date/time on which the ordered goods or services were delivered or completed. This date is not applicable to a corrected invoice. |
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Delivery date/time, actual (line level) |
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Date/time on which the ordered goods or services were delivered or completed. |
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Used as delivery date, service completion date and invoicing/delivery period. |
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The GLN which identifies the delivery party. The delivery party is the party where the goods were delivered or where the service was completed. |
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Delivery party name and address |
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Party name and address in clear text to whom the goods are delivered. |
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Person/Department to contact within delivery party. |
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Discount not applicable (line) |
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Discount is not applicable to the payment terms. |
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e.g. for special purposes (legal or business process) |
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Free text permits to give reference to legal text |
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Identification of allowance or charge (bilaterally agreed) (line) |
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Identification of bilaterally agreed allowances or charges used on line level. |
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Identification of allowance or charge (coded) (line) |
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Coded description of the allowance or charge on line level. |
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This DE is in Switzerland only used for allowances. All codes values of code list 7161 are then available. |
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The currency unit in which the prices and amounts in the invoice message are expressed. |
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Indication of the currency code according to ISO 4217 three alpha code (see code list of DE 6345).
Example: |
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Date when the invoice is issued within the invoicing system. |
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The GLN which identifies the party who issued the invoice. Only used if the invoice issuer is another party than the supplier. |
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The trade Item Identification of the goods or service being invoiced. |
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Format n..14 (GTIN-8; GTIN-13; GTIN-14)
GTIN - this is the number of the article being invoiced.
The GTIN is used to identify the goods or service. |
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Line item identifier. Application generated number of the line items within the invoice, unique within one invoice. |
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Application generated number of the item lines within the invoice. |
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A number which identifies the invoice. It is generated by the issuer of the invoice and is a sequential number. |
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This number is assigned by the sender of the message The recipient of the message quotes the invoice number on payment and/or in the payment specification The invoice number can then be used to match the payments and the outstanding invoices. Consequently it is recommended that the invoice number is assigned a sufficiently unique number which is, for example, unique for a period of 1 year. |
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Indication of the invoice type |
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380 commercial invoice: Document/message claiming payment for goods or services supplied under conditions agreed between seller and buyer.
381 credit note - goods and services: Document/message for providing credit information to the relevant party.
383 debit note - goods and services: Document/message for providing debit information to the relevant party.
384 corrected invoice: Commercial invoice that includes revised information differing from an earlier submission of the same invoice. |
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The quantity of articles or services being invoiced. |
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This is the quantity which is actually part of calculation quantity x price = line item amount. |
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The GLN which identifies the invoicee. |
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Person/Department to contact within the party. |
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Period for which an invoice is issued (period of service or periodic invoice for a range of supplies) |
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Issuer of invoice, contact |
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Person/Department to contact within the party. |
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Language used for clear text description |
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The ISO code of the language which is used to describe the item in clear text. |
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Line item net monetary amount |
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The total line item net monetary amount. |
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The net amount is calculated as follows: (invoiced quantity x unit gross price) - total line item allowance monetary amount + total line item charge monetary amount OR invoiced quantity x unit net price OR invoiced quantity x unit net price/unit price basis quantity. |
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Indication of the function of the invoice, e.g. Original, Duplicate etc.
Cancellation - The current invoice is being cancelled. A new invoice with its own invoice number will be raised to take its place. It is recommended that if an invoice is incorrect it must be cancelled and a new one issued or a correcting credit/debit note issued referencing the incorrect invoice.
Original - An indication to the receiver that this invoice is an original invoice, i.e., not a replacement or duplicate. |
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Monetary amount of allowance or charge (line) |
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This entity is used to specify any monetary discounts or charges on line level. |
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This indication is in Switzerland only used for charges. |
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Net Price/ price per unit |
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If as a result of a specific sales agreement/contact/catalogue, item allowances and charges are included in the unit price. |
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Number of consumer units in the traded unit |
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The number of consumer units (package size of a product agreed between trading partners as the unit crossing the retail point of sale) in a traded unit to be ordered, delivered and invoiced. |
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This piece of information is used for price calculation purpose. |
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Person/Department to contact within the party. |
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The credit party GLN when other than the beneficiary. If different from the supplier and/or invoice issuer. |
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Payment discount percentage (period) |
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The value of the percentage of the payment discount. A payment discount is an allowance which applies if the invoice is paid within a specified period of time or before a specified deadline. The allowance applies to the total invoice amount due. |
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Payment due period after invoice date |
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Payment of the invoice total amount is due within the specified period. The start date of the period is the invoice document date. E.g. 30 days after invoice document date. |
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Payment due period for payment discount |
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Payment due period for payment discount of the invoice total amount is due within the specified period. |
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Percentage of allowance or charge (line) |
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This entity is used to specify any percentage discounts or charges on line level. |
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Primary identification in the absence of a GTIN |
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This entity is only used, if LIN segment does not provide a GTIN. It than must follow the LIN segment immeditaly. In this case LIN segment (mandatory) only provides the line item number. Identification of the article is done in this PIA segment, DE 4347 is filled with "5" for primary identification. |
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The conversion rate that is applied to the reference currency (Invoice currency) to convert amount into the target currency (VAT currency or payment currency). |
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Reference to delivery note number |
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A delivery note reference number. A delivery note is a paper document which comes with the goods. |
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Reference to despatch advice |
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The despatch advice reference number. The despatch advice number is generated by the issuer of the despatch advice. The number being refered in the invoice is the despatch advice on which the invoice is based. |
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Reference to line number (line) |
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Reference number to a line of a document referenced in the header section. |
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This reference can only be used if there is only one reference in the header section, e.g. order number. This reference indicates then the line number of the document referenced in the header section. |
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Reference to order line number (line) |
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The order line reference number. It applies at line item level. The order number is assigned by the buyer. |
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Reference to order number |
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Reference to order number (line) |
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The order reference number. It applies at line item level. The order number is assigned by the buyer. |
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Reference to order number of supplier (line) |
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The order reference number. It applies at line item level. The order number is assigned by the supplier. |
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Reference to previous invoice number |
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An invoice reference number. The invoice being refered to is a previously sent invoice which is to be corrected or credited. |
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Reference to receiving advice |
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A receiving advice reference number. The number is assigned by the buyer. |
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A code indicating that the article being invoiced is a returnable container. The current product is not traditionally a traded product but one which should be returned according to separate instructions. |
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A code identifying the current item as a service (i.e. not a physical product). |
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Service completion date/time (line level) |
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Actual date/time on which the service was completed. |
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Person/Department to contact within the party. |
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Reference number assigned by supplier to a buyer's purchase order. |
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Supplier’s article number (additional identification) |
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Identity assigned to an article by the supplier of that article. |
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Supplier’s name and address |
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Name of party in clear text which provides service(s) and/or manufactures or otherwise has possession of goods, and consigns or makes them available in trade. |
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Supplier’s VAT registration number |
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Unique number attributed by the competent fiscal authority to identify the supplier for all VAT related matters. |
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The VAT registration number must be specified for intra-community and also in some countries for domestic deliveries. It must be mentioned unedited and begins with country prefix. |
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Total charges/allowances amount |
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Total sum of all charges and allowances. Used on summary level. |
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Total charges/allowances amount |
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Part of the invoice amount which is subject to payment discount. |
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Total duty/tax/fee amount |
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The total amount of all duty/tax/fee amounts due for the current invoice document. |
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Total invoice amount including VAT |
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The total monetary amount of the invoice, after deduction of all allowances and addition of all charges and taxes, and calculation of VAT. This is the amount due if no pre-payments occurred. |
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Total of all line item amounts |
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Total amount of all invoice lines, excluding tax (net price x quantity). Used on summary level. |
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The package size of a product or products which has been agreed by trading partners as the size which may be ordered, delivered and invoiced. |
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The GLN which identifies the ultimate consignee. |
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Ultimate Consignee, contact |
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Person/Department to contact within the party. |
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VAT amount in VAT currency (line) |
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The VAT amount in VAT currency |
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The total amount of VAT per VAT rate and VAT category. |
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The actual VAT rate for items or services. |
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The VAT rate is specified in percent. Decimal characters must be used if applicable. |
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VAT taxable amount (line) |
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The taxable VAT amount on line level |
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VAT Taxable amount per VAT rate and VAT category |
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Total VAT taxable amount for the given VAT rate and VAT category. |
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Required when basis for VAT. Also the taxable amount for items exempt from VAT must be specified. |
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