eORDERS; V2.0 - Segment BGM

[Segments Layout]

4. Segments Layout (All)

eORDERS; V2.0

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BGM

Beginning of message

Function:

To indicate the type and function of a message and to transmit the identifying number.

EANCOM

Status

Description

C002

Document/message name

1001

Document name code

an..3

220	=	Order
An order is a document, a message, which is sent by the buyer to the supplier, requests the supply of a specific quantity of a product or service according to terms detailed in the message.
221	=	Blanket order
Usage of document/message for general order purposes with later split into quantities and delivery dates and maybe delivery locations.
224	=	Rush order
Document/message for urgent ordering
226	=	Call off order
Document/message to provide split quantities and delivery dates referring to a previous blanket order
227	=	Consignment order
Order to deliver goods into stock with agreement on payment when goods are sold out of this stock.
22E	=	Manufacturer raised order (GS1 Code)
Co-managed Inventory : When the replenishment system is co-managed, sales and inventory information must be transmitted by the buyer to the supplier as often as the replenishment system is executed; this information is used by the supplier's replenishment system as historical data for future requirement calculations and adjustments to the next production cycle. (Source : "Continuous replenishment")
Vendor Managed Inventory : When the supplier maintains the replenishment system, sales and inventory information must be transmitted by the buyer to the supplier as often as the replenishment system is executed; this information is used by the supplier's replenishment system as historical data for future requirement calculations and adjustments to the next production cycle. (Source : GS1 "Continuous replenishment")
258	=	Standing order
An order to supply fixed quantities of products at fixed
225	=	Repair order
Document/message to order repair of goods.
402	=	Cross docking order
An order requesting the supply of products which will be de-consolidated in the distribution centre and re-consolidated according to final delivery location.
401	=	Transshipment order
An order requesting the supply of products packed according to the final delivery point which will be moved across a dock in a distribution centre without further handling.
When applicable it is recommended to use the more descriptive document name code for an order instead of the general 220 Purchase Order value.
All references other than the document number DE 1004 are in the RFF segment.
Order type

1131

Code list identification code

an..17

3055

Code list responsible agency code

an..3

	9	=	GS1
	This data element must only be used if DE 1001 contains a GS1 Code.

1000

Document name

an..35

Order name

C106

Document/message identification

1004

Document identifier

an..35

	It is recommended that the length of document number be restricted to a maximum of 17 characters.
	Order number

1225

Message function code

an..3

5	=	Replace
6	=	Confirmation
7	=	Duplicate
9	=	Original
16	=	Proposal
31	=	Copy
42	=	Confirmation via specific means
46	=	Provisional
The message function, coded is a critical data element in this segment. It applies to all data indicated in the message. The following definitions apply for the restricted codes:
5 = Replace - To cancel and replace a previously sent message identified in the RFF segment. When a buyer issues a pro-forma invoice to cover a transaction the supplier on receipt of this pro-forma issues a replacement to take its place.
6 = Confirmation - A confirmation of a previously sent proposal or suggested order where such confirmation is required or recommended under the terms of a trading partner agreement.
7 = Duplicate - A re-transmission involving the same parties, on the specific request of the receiver.
9 = Original - An original transmission of a purchase order.
16 = Proposal - A proposed or suggested order.
31 = Copy - A copy of an order for a third party for information purposes.
42 = Confirmation via specific means - A confirmation of a previous order sent by means other than EDI, e.g., Fax.
46 = Provisional - A provisional order.
Order function

4343

Response type code

an..3

AC	=	Acknowledge - with detail and change
AB	=	Message acknowledgement
AI	=	Acknowledge only changes
NA	=	No acknowledgement needed
This DE is used if the order issuer wishes to explicitly indicate whether an acknowledgement is required or not.

	Segment notes:
	Normal_Order R Rush_Order R Standing_Order R Consignment_Order R Blanket_Order R Call_Off_Order R Cross_Docking_Order R Transshipment_Order R VMI_Order R CMI_Order R Repair_Order R This segment is used to indicate the type and function of a message and to transmit the identifying number. For the direct stores order (When each store orders separately), the code 220 (order) in the data element 1001 will be used. Message name DE 1001 DE 1225 ====================================================================== Normal Order 220 5, 9, 7, 31, 42, 46 Rush order 224 9 Standing order 258 9 Consignment order 227 9 Call off order 226 9 Blanket order 221 9 Prepacked cross docking 402 9 Transshipment order 401 9 Collaborative Managed Inventory 22E 9 Vendor Managed Inventory (Propopsal) 22E 16 Vendor Managed Inventory (Confirmation) 220 6 Repair order 225 9 The Provisional order is not a sales forecast and is not on a daily basis with supplier. It might be placed after an exhibition or trade show not as cancellation and replacement of a previously sent order. No contractual agreement is on place to buy the provisional order. The retailer is advising the supplier that they are planning to order the products but it is not yet confirmed. A second order "orginal order" is sent when the forecasting systems confirm the exact details of "the provisional order". In other word the quantity specified in the provisional order can be different to the original order. Blanket order and Provisional order allow suppliers to plan their production requirements for the delivery at a date to be confirmed in the future. (Source : European orders Project).
I
	Example:	BGM+220::9+128576+9'
		This example indicates that the message is an orginal order with the number 128576.

Status: M = Mandatory, C = Conditional, O = Optional, D = Dependent, R = Required, A = Advised, N = Not used
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